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Financial Aid Coordinator

Company: North Orange County Community College District
Location: Anaheim
Posted on: May 14, 2020

Job Description:

Position Details Classification TitleFinancial Aid CoordinatorJob TitleFinancial Aid CoordinatorPosition NumberFCC600LocationFullerton CollegeDepartmentFC Financial AidPercentage of Employment 100%Months of Employment 12 Months/YearWork ScheduleMonday - Friday, 8:00 AM - 5:00 PM (Schedule and shift are subject to change in accordance with department needs.)About Us: Do you strive to make a difference in higher education? Are you looking for a rewarding career opportunity to be a part of our students--- educational success and lifelong learning? If so, we invite you to join North Orange County Community College District. We are proud to enroll over 80,000 students and serve a population of over one million people, annually Home to more than 2,600 employees, our highly skilled, professional, and diverse faculty and staff are leading two of California---s premier colleges, Cypress Community College and Fullerton Community College, as well as one of the largest continuing education programs, North Orange Continuing Education. We invite you to join the Fullerton College campus community. Ideal candidates will share Fullerton College---s commitment to diversity, equity, and inclusion. Fullerton College offers a radically student-centered culture that is inclusive and welcoming to all who learn and work here. The student body is incredibly diverse, with more than 55.5% Latinx, 19.3% Caucasian, 14.8% Asian/Pacific Islander, 3.2% African American, and 0.24% American Indian/Alaskan Native. Additionally, students from more than 40 countries enroll in our International Student Program each year. The College believes in a multicultural learning experience where faculty and staff from diverse backgrounds can contribute to the development of our students. Fullerton College is the oldest community college in continuous operation in California. Since our first class in 1913, we have grown to become one of the most successful community colleges in the nation. Our high transfer and graduation rates, rich academic programs and radically student-centered approach equip students with the skills and resources they need to succeed. Each year, thousands of students transfer to the CSU and UC systems as well as to private colleges and universities throughout the nation. Notably, during 2017, Fullerton College was ranked as the number one community college in California in transfers to the California State University (CSU) system. Fullerton College is designated as a Hispanic-Serving Institution and is eligible for designation as an Asian American and Native American Pacific Islander Serving-Institution (AANAPISI). Fullerton College proudly offers many programs to serve and support our diverse student body, including Puente, Umoja, Student Diversity Success Initiative, INCITE, Extended Opportunity Programs and Services (EOPS) Foster Youth Success Initiative, Disability Services, and a Veterans Resource Center. The College also provides many avenues of support for our faculty and staff through networks that include the Latino, Asian/Pacific Islander, Black, and LGBTQ Faculty Staff Associations. Fullerton College offers a comprehensive array of student services programs and academic and career pathways designed to achieve our campus strategic goals related to access, retention, persistence, and student success initiatives on campus. The College is developing an implementation plan for Guided Pathways and has robust partnerships with our local high school districts. The Fullerton College campus community is dedicated to our core values of Community, Diversity, Equity, Excellence, Growth, Inclusivity, Innovation, Integrity, Partnership, Respect and Responsibility. For more information, please visit our website at . What We Offer:Primary Purpose POSITION IS GRANT FUNDED Under general direction of the Financial Aid Director, manage, coordinate, organize, develop and direct a variety of complex technical tasks involved in the implementation of student financial aid programs and procedures in accordance with federal and state regulations. Coordinates office activities, assists in the delegation of responsibilities and training of office staff. Implements office policies and procedures and performs a variety of complex administrative duties including accounting functions. Essential Functions Examples of essential functions are interpreted as being descriptive and not restrictive in nature. Job Description Coordinates and organizes day-to-day financial aid activities to ensure that work is performed in a competent and timely manner. Develops, implements, and maintains assigned technology, programs and software independently and collaboration with internal and external partners. Performs audit, reporting, documentation, security issues, and problem solving related to technology. Monitors federal and state accounts in accordance with regulations to ensure financial aid funds are accurately reported. Monitors program fund accounts to ensure students are not awarded more than their allocation. Reconciles direct loan accounts and various federal and state grant award accounts; reconciles various account ledgers; balances fund accounts with internal ledgers and other appropriate sources. Prepares financial statements and reports as directed; ensures compliance with applicable rules, regulations, policies and procedures. Assists in the preparation and monitoring of Financial Aid Office budget; processes budget transfers and prepares journal entries; monitors accounting activities of assigned BFAP-SFAA categorically- funded programs. Provides technical expertise to assist District personnel and department personnel regarding various records, budgets, accounts and programs. Coordinates communication and accounting activities with other District departments and personnel, governmental agencies, private agencies and vendors. Establishes procedures for intake and processing of student applications; guides and advises students and prospective students concerning the financial aid programs; explains complex policies and procedures. Assist in student appeals process. Sets up financial aid packaging parameters that other staff members can follow to establish award levels. Packages and determines award levels within established guidelines. Communicates award levels with students, sets up accounts along with disbursement and payments dates, and receives and allocates award funds from grantors. Audits staff work by reviewing student records to assure continued eligibility; verify student enrollment status and adjudicates student appeal relating to academic process; conduct the appeal process for students who have been denied financial aid. Ensures implementation and maintenance of established District policies and procedures; ensures compliance with federal and state policies and procedures related to accounting. Learns and applies emerging technologies and advances as necessary to perform duties in an efficient, organized and timely manner; serves as the lead financial aid technical liaison with the Director concerning District wide financial aid technical coordination. May develop, implement and evaluate default aversion strategies on assigned specialty area. Works with loan services, guarantors, and other auxiliary service providers to remedy delinquent accounts and promotes default management awareness. Develops and conducts financial aid training and information workshops regarding continuously changing regulations and procedures. Participates in annual training and professional organizations to keep abreast of new federal and state regulations and program changes. Demonstrate sensitivity to and understanding of the disabilities and diverse academic, socioeconomic, cultural, and ethnic backgrounds of students. Participate in District/College efforts to increase the diversity of faculty and staff and to address student achievement gaps; active assistance in the creation of a welcoming and inclusive work and educational environment; attend and participate in diversity, equity and inclusion trainings and events. Performs related duties as assigned. Working Relationships The Financial Aid Coordinator maintains frequent contact with various departments and personnel, and outside vendors, agencies and financial institutions. Knowledge, Skills and Abilities Knowledge of state and federal guidelines and regulations for financial aid. Knowledge of financial aid packaging and awarding policy. Knowledge of financial and statistical record-keeping techniques. Knowledge of preparation, maintenance, verification and processing of financial aid records. Knowledge of accounting and auditing principles, practices and procedures. Knowledge of applicable sections of State Education Code and other applicable laws. Knowledge of computer-based accounting systems. Knowledge of office policies, procedures, and equipment, including the use of personal computers to access student information databases, word processing and spreadsheet applications. Ability to interpret, apply, and explain rules, regulations, policies and procedures. Ability to apply financial needs analysis methodology. Ability to train and provide work direction to others. Ability to make arithmetic calculations quickly and accurately. Ability to analyze technical and complex information and documents and make assessments according to complex policies, procedures, and mandated regulations. Ability to prepare complete and concise statistics, records, reports and files. Ability to meet schedules and deadlines. Ability to establish and maintain effective work direction to others. Ability to plan, organize and prioritize work. Special Requirements The award of all degrees or coursework must be verifiable on a legible transcript. Minimum Qualifications An associate degree, or the completion of at least sixty (60) college-level semester units. Three (3) years of increasingly responsible lead experience in a financial aid office in a college or university setting. Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position. Desirable Qualifications Prior experience in approaching work and interactions with colleagues and/or students in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment. Demonstrated evidence and experience with Financial Aid Systems Software, such as Ellucian Banner, Campus Logic Student Forms, Colleague, Peoplesoft, National Student Loan Data System, Common Originations and Disbursement, or similar related software. Demonstrated evidence of a wide range of customer/student-focused service to a diverse group of constituents including customers, faculty, staff and students and the general public, via written correspondence, email, telephone, and in-person. Working Conditions College or District office environment; may require standing for long periods while assisting students. May be subject to sitting for long periods at a time (up to 2-3 hours). Repetitive use of upper extremities including hand coordination activities. Salary Range$4,750 - $5,763 Per MonthNumber of Vacancies1Posting Number2015407POpen Date05/08/2020Close Date05/22/2020Special Instructions Summary This position is grant funded and exists based on the availability of funds. Employment is contingent upon the continuous availability of funds. This is a classified position subject to a one-year probationary period. Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The applicant selected for the position will be required to provide identification and employment eligibility as outlined in the Immigration Reform and Control Act. NOCCCD will not sponsor any visa applications. The District may choose to fill one or more positions from this recruitment within the same fiscal year or 8 months, whichever is longer. To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate ---N/A--- (not applicable). Do not use terms such as ---see resume--- or ---see attached---. The minimum required number of references for this position is three (3). All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview. Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4810 at least three business days in advance of the scheduled examination/interview date. Evaluations of foreign degrees and/or coursework are required. See our website at for information regarding evaluation of foreign degrees. Supplemental Questions Required fields are indicated with an asterisk (). Do you have an associate degree or higher, or the completion of at least sixty (60) college-level semester units? Yes No Do you have a minimum of three (3) full time years of increasingly responsible lead experience in a financial aid office in a college or university setting? Yes No If you answered yes to question 2 (above), please describe your experience in a lead capacity in a financial aid office in a college or university. What leadership duties and functions were you responsible for? How many months/years experience did you have in that capacity? (Open Ended Question) Diversity: To demonstrate you meet the commitment to diversity minimum qualification, please answer the following question:How have you demonstrated you have knowledge of and are sensitive to the needs and experiences of the diverse academic, cultural, religious, socioeconomic, racial, gender, gender identity, ethnic, and disability backgrounds of community college students, faculty, and staff? (Open Ended Question) Diversity: To demonstrate you meet the commitment to diversity minimum qualification, please answer the following question:How would your experience, training, and/or knowledge of these types of diverse groups assist you in achieving the goals of this position? (Open Ended Question) Can you provide proof, if hired, that you are eligible to work in the United States (NOCCCD will not sponsor any visa applications)? Yes No How did you hear about this employment opportunity? CalJOBS CCC Registry ChronicleVitae Community College Faculty Job Summit Diverse Education EDJOIN Employee Referral HigherEdJobs Higher Education Recruitment Consortium (HERC) Indeed InsideHigherEd LinkedIn NOCCCD Website Other (List Below) Other, please specify. (Open Ended Question) Documents Needed to Apply Required Documents Cover Letter Resume Transcripts (may be unofficial) Optional Documents Additional Transcripts I NACES Evaluation of Foreign Degree

Keywords: North Orange County Community College District, Anaheim , Financial Aid Coordinator, Accounting, Auditing , Anaheim, California

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