Admin Assistant

Company: Ultimate Staffing
Location: Anaheim
Posted on: October 29, 2025

Job Description:

Job Description Administrative Support: Provide general administrative support to the office, including answering phones, managing correspondence, scheduling meetings, and handling office supplies. Manage phone and email correspondence. Prepare and process documents, reports, and presentations. Assist with office organization and maintain filing systems (both physical and digital). Coordinate and arrange travel, meetings, and events as needed. Accounting Support: Process and review invoices, ensuring accuracy and adherence to company policies. Communicate with vendors to resolve billing issues and discrepancies. Generate and send out invoices to clients/customers. Qualifications: High school diploma or equivalent; associate's degree or relevant certification in accounting or business administration preferred. Proven experience as an Administrative Assistant or similar role . Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with accounting software (e.g., QuickBooks, or similar). Strong organizational skills with the ability to manage multiple tasks and deadlines. Excellent communication skills, both written and verbal. High level of attention to detail and accuracy in financial transactions. Ability to maintain confidentiality and handle sensitive information. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Keywords: Ultimate Staffing, Anaheim , Admin Assistant, Administration, Clerical , Anaheim, California