Office Manager/Executive Assistant
Company: Futureswap
Location: Anaheim
Posted on: June 21, 2022
Job Description:
About the RoleWe're looking for an Executive Assistant/Office
Manager to support senior leaders by driving day-to-day company
activities. You will be an integral part of the team to drive
Futureswap's growth. This role requires someone who thrives in a
fast-paced environment, enjoys wearing different hats, and can
support dynamic needs. You are very proactive, can think on your
feet, lead with integrity and enjoy a challenge. You will report to
and work closely with the Operations Lead.
What You'll DoExecutive Assistant
- Provide critical administrative support that allows the CEO and
the team to best leverage their time and optimize productivity
- Proactively anticipate team needs
- Help build and improve processes and systems
- Strategically organize and manage calendars, prioritizing the
most urgent/important matters
- Attend and prepare for meetings, take notes, track action
items
- Coordinate domestic and international travel
- Organize and execute special projects and tasks as needed
Office Manager
- Manage daily office operations for meals, supplies, equipment,
deliveries, etc.
- Source and coordinate with appropriate vendors
- Help manage the search and move for a new office that can
accommodate the growing team
- Plan internal and external company events, including
conferences, team offsites and celebrations, industry events, and
more
- Manage new hire onboarding, ensuring they have the right
equipment, access, etc., and have a positive onboarding
experience
- Manage company swag, including coming up with unique swag
ideas, ordering swag, maintaining inventory, shipping
domestic/international, etc.
What We're Looking For
- 3+ years of Executive Assistant/Office Manager experience at a
startup or other equivalent experience
- An independent, creative thinker who is always two steps ahead,
with an eye for detail
- An ability to execute in ambiguous situations
- Strong written and verbal communication skills
- Highly efficient and motivated
- Excellent problem-solving, organizational, planning, and time
management skills
- High degree of discretion and confidentiality
- Experience with G-Suite, Notion, Discord, Asana, etc.
- An interest in crypto and DeFi, or a willingness to dive in and
learn
Keywords: Futureswap, Anaheim , Office Manager/Executive Assistant, Executive , Anaheim, California
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