Office Manager/Executive Assistant

Company: Futureswap
Location: Anaheim
Posted on: June 21, 2022

Job Description:

About the RoleWe're looking for an Executive Assistant/Office Manager to support senior leaders by driving day-to-day company activities. You will be an integral part of the team to drive Futureswap's growth. This role requires someone who thrives in a fast-paced environment, enjoys wearing different hats, and can support dynamic needs. You are very proactive, can think on your feet, lead with integrity and enjoy a challenge. You will report to and work closely with the Operations Lead.
What You'll DoExecutive Assistant

• Provide critical administrative support that allows the CEO and the team to best leverage their time and optimize productivity
• Proactively anticipate team needs
• Help build and improve processes and systems
• Strategically organize and manage calendars, prioritizing the most urgent/important matters
• Attend and prepare for meetings, take notes, track action items
• Coordinate domestic and international travel
• Organize and execute special projects and tasks as needed
  Office Manager
  • Manage daily office operations for meals, supplies, equipment, deliveries, etc.
  • Source and coordinate with appropriate vendors
  • Help manage the search and move for a new office that can accommodate the growing team
  • Plan internal and external company events, including conferences, team offsites and celebrations, industry events, and more
  • Manage new hire onboarding, ensuring they have the right equipment, access, etc., and have a positive onboarding experience
  • Manage company swag, including coming up with unique swag ideas, ordering swag, maintaining inventory, shipping domestic/international, etc.
    What We're Looking For
    • 3+ years of Executive Assistant/Office Manager experience at a startup or other equivalent experience
    • An independent, creative thinker who is always two steps ahead, with an eye for detail
    • An ability to execute in ambiguous situations
    • Strong written and verbal communication skills
    • Highly efficient and motivated
    • Excellent problem-solving, organizational, planning, and time management skills
    • High degree of discretion and confidentiality
    • Experience with G-Suite, Notion, Discord, Asana, etc.
    • An interest in crypto and DeFi, or a willingness to dive in and learn
      

Keywords: Futureswap, Anaheim , Office Manager/Executive Assistant, Executive , Anaheim, California