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Office Manager/Executive Assistant

Company: Futureswap
Location: Anaheim
Posted on: June 21, 2022

Job Description:

About the RoleWe're looking for an Executive Assistant/Office Manager to support senior leaders by driving day-to-day company activities. You will be an integral part of the team to drive Futureswap's growth. This role requires someone who thrives in a fast-paced environment, enjoys wearing different hats, and can support dynamic needs. You are very proactive, can think on your feet, lead with integrity and enjoy a challenge. You will report to and work closely with the Operations Lead.
What You'll DoExecutive Assistant

  • Provide critical administrative support that allows the CEO and the team to best leverage their time and optimize productivity
  • Proactively anticipate team needs
  • Help build and improve processes and systems
  • Strategically organize and manage calendars, prioritizing the most urgent/important matters
  • Attend and prepare for meetings, take notes, track action items
  • Coordinate domestic and international travel
  • Organize and execute special projects and tasks as needed
    Office Manager
    • Manage daily office operations for meals, supplies, equipment, deliveries, etc.
    • Source and coordinate with appropriate vendors
    • Help manage the search and move for a new office that can accommodate the growing team
    • Plan internal and external company events, including conferences, team offsites and celebrations, industry events, and more
    • Manage new hire onboarding, ensuring they have the right equipment, access, etc., and have a positive onboarding experience
    • Manage company swag, including coming up with unique swag ideas, ordering swag, maintaining inventory, shipping domestic/international, etc.
      What We're Looking For
      • 3+ years of Executive Assistant/Office Manager experience at a startup or other equivalent experience
      • An independent, creative thinker who is always two steps ahead, with an eye for detail
      • An ability to execute in ambiguous situations
      • Strong written and verbal communication skills
      • Highly efficient and motivated
      • Excellent problem-solving, organizational, planning, and time management skills
      • High degree of discretion and confidentiality
      • Experience with G-Suite, Notion, Discord, Asana, etc.
      • An interest in crypto and DeFi, or a willingness to dive in and learn

Keywords: Futureswap, Anaheim , Office Manager/Executive Assistant, Executive , Anaheim, California

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