Hybrid HR Administrative Assistant

Company: Jobot
Location: Anaheim
Posted on: November 19, 2023

Job Description:

3 Month Contract!! HR Administrative Assistant for Reputable Healthcare Organization!! Could go Perm in the future!!This Jobot Job is hosted by: Jennifer ThomasAre you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume.Salary: $22 - $26 per hourA bit about us:We are a Healthcare organization around for over 100 years providing people with help with their healthcare needs. We truly care about everyone who comes through our doors and we do all we can to assist the with their health issues, questions or concerns. We consist of 159 medical and non-medical affiliates, which operate over 600 health clinics in the U.S. We partner with organizations in 12 countries globally. The organization directly provides a variety of reproductive health services and sexual education, as well as contributing to research in reproductive technology.Why join us?CORE COMPETENCIES - WE CARE:

• Welcoming: Anticipates customer requirements and gives high priority to customer satisfaction and service. Handles problems quickly and efficiently. Maintains a pleasant, positive and professional approach. Embraces opportunities to help team members, stakeholders, and other departments.
• Ethical: Deals with others in a sincere and honest manner. Accepts responsibility for actions. Supports company values and follows the Standards of Conduct.
• Confidential: Respects the information shared by our patients, employees, and vendors and maintains appropriate confidentiality. Follows all policies and laws that protect private & privileged information.
• Accessible: Is available and approachable to others, open-minded, fair and non-defensive. Appreciates constructive feedback and is a team player. Demonstrates good listening skills.
• Respectful: Values diversity and treats everyone with dignity and courtesy. Dependable and courteous of other people's time and commitments.
• Empathetic: Demonstrates interest and understanding in other people's feelings, attitudes and reasoning. Maintains an open and non-judgmental demeanor that is patient, flexible, and understanding.Job DetailsThe HR Administrative Assistant supports and administers various aspects of Human Resources functions and administrative services. Responsible for administrative support of day-to-day Human Resources operations in accordance with federal, state, local laws, regulations as well as internal policies and procedures. Ensures that the Human Resources Department has a reputation, within the organization, of confidentiality, fairness, quality and the highest level of customer service demonstrating the organization's WE CARE values.JOB DUTIES:
  • Performs customer service functions by answering employee requests and questions regarding Human Resources policies and procedures.
  • Plan, conduct, and evaluate the new hire employee orientation program to fully comply with organization's goals and policies.
  • Create identification badges for new hires and current employees to promote culture of safety.
  • Prepare and maintain personnel files in compliance with applicable laws and audit guidelines.
  • Assist with performance review process including the annual focal point and 3-month probationary period.
  • Process unemployment claims from Employment Development Department (EDD) by submitting the required documentation and following-up as appropriate. Provide timely notification to HR leadership team regarding any scheduled hearings.
  • Plan, organize, and/or assist with department special projects as required i.e. Employee recognition events, and Human Resources sponsored activities.
  • Assist with voluntary and involuntary terminations of employment. Process Change of Status (COS) forms, prepare employee notices/related documentation for separation, and coordinate final check(s) with Payroll. Enter separations into COBRA database.
  • Oversee and provide the information for employment verifications in response to inquiries.
  • Maintain and process privileging information for licensed staff, non-licensed staff and other nonclinical positions that require a license.
  • Maintain monthly HHS/OIG reporting.
  • Oversee preparation and maintenance of records such as hires, promotions, transfers, employment eligibility verifications (I-9), terminations, license, and education certifications.
  • Maintain the Human Resources department page of the organization's intranet (PP Connect). Maintain HRIS data entry with emphasis on new hires, employee changes and separations in a timely manner. Prepare reports as requested.
  • Maintain and keep inventory of human resources documents (i.e. employee handbook, forms, EDD booklet, pamphlets) and office supplies.
  • As needed, assist Benefits Specialist with the leaves of absence (including but not limited to maintaining logs, tracking, generating employee letters, etc.) and in the administration of employee benefits program i.e. insurance, enrollment for medical, dental, vision, life, 125 Plan, claims, Retirement 401K enrollments etc.Minimum Education:
    • Associate's degree or equivalent, from two-year College or equivalent combination of education and experience required.Minimum Work Experience:
      • 1-2 years' experience in a Human Resources department or related experience and/or training required.
      • Requires 2-3 years of Administrative Support experience.
      • HRIS experience preferred (i.e. Ultipro).
      • Healthcare experience preferred.Licensure and/or Certification Requirements:
        • Advanced coursework in Human Resources and/or PHR, SHRM-CP certifications preferred.Agency Standard Requirements:
          • Strong commitment to quality healthcare and excellent customer service is required.
          • Must thrive in a fast paced, rigorous environment with changing priorities.
          • Ability to meet deadlines and work under pressure.
          • Must demonstrate high level computer skills including Microsoft Word, Excel and Outlook. Electronic medical records experience may also be required.
          • This position requires travel to other sites and locations; if using a personal vehicle to meet this requirement, a valid CA driver's license and current auto insurance in compliance with the minimum requirements of CA vehicle code are required.Interested in hearing more? Easy Apply now by clicking the "Apply" button.

Keywords: Jobot, Anaheim , Hybrid HR Administrative Assistant, Human Resources , Anaheim, California