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Benefits Coordinator

Company: Willdan
Location: Anaheim
Posted on: July 29, 2022

Job Description:

About Willdan

Willdan Group, Inc. is a nationwide provider of professional technical and consulting services to utilities, government agencies, and private industry. Willdan's service offerings span a broad set of complementary disciplines that include electric grid solutions, energy efficiency and sustainability, engineering and planning, construction, and municipal financial consulting. For additional information, visit Willdan's website at


This non-exempt position reports to the Director of Benefits. The coordinator will provide broad benefits support across multiple business units. The coordinator applies knowledge of benefit regulations, concepts, practices and procedures as well as knowledge of company policies in the administration of the company sponsored benefit programs. This position is responsible for supporting the administration of team member benefit programs, including but not limited to the group health plans, life/disability insurance, 401(k) plan, workers' compensation and ADA/leaves of absence. The benefits coordinator partners with the benefits program vendors. This role is be based in our headquarters in Anaheim, CA.

Essential Duties and Responsibilities

* Manages the Benefits in box, reviews employee requests and follows up accordingly in a timely manner by providing timely excellent customer service, answering incoming questions about billing, adding and deleting family members, billing inquiries, and claims etc.
* Assists with COBRA processing and requesting health benefits ID cards for members.
* 401(k) plan audits and administration.
* Manages all benefit vendor billing including submission for payment and regular audits.
* Enters and updates new insurance plans and client information in the HRIS system.
* Maintains detailed and accurate records.
* Coordinates and supports the efficient administration of the company leave programs, including: FMLA, PDL, CFRA, PFL, ADA, Workers' Compensation, Work/Travel Accommodations and Ergonomic evaluations.
* Assists Director with group renewals.
* Collaborates with others to initiate and drive new programs and processes to enhance the employee experience at Willdan.
* Effectively inspire coworkers, business partners and management to find ways to develop Willdan's brand as an employer of choice.
* Additional duties and responsibilities may be assigned by supervisor as business needs dictate.

Job Requirements

* Bachelor's degree in human resources, insurance/finance, or related area preferred.
* 3 or more years of progressively responsible human resources or benefits experience.
* Proficient in Microsoft Office suite, strong Excel skills required
* Track record of prioritizing multiple projects and tasks to ensure timely delivery of high-quality deliverables.
* Demonstrated ability to collaborate with a wide range of stakeholders while delivering excellent customer service in a rapidly changing environment.
* Experience with ESPP plans a plus.
* Experience with self-funding a plus.
* Experience with City of San Francisco requirements and reporting.
* Effective listening, verbal communication, and written communication skills with proven ability to appropriately adjust messaging to different audiences.
* Ability to work effectively in a fast paced, changing entrepreneurial work environment.
* Competent in navigating HRIS systems, ADP Workforce Now system experience preferred.
* Broad knowledge of multi-state benefit laws and regulations.
* HR certification (SHRM-CP, PHR) a plus.

EEO Non-Discrimination and ADA Reasonable Accommodation Statement:

Applicants are considered for all positions without regard to race, religious creed, color, age marital status, sex, sexual orientation, gender identity, gender expression, citizenship status, national origin, ancestry, religion, military service or veteran status, disability, medical condition, childbirth and related medical conditions, genetic testing, reproductive status or any other classification protected by federal, state or local laws and ordinances. Willdan does not discriminate on the basis of physical or mental disability where the essential functions of the job can be reasonably accommodated. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. If you need reasonable accommodation for any part of the application and hiring process, please notify us.

Keywords: Willdan, Anaheim , Benefits Coordinator, Other , Anaheim, California

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