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Executive Assistant

Company: Fresh N' Lean
Location: Anaheim
Posted on: September 16, 2022

Job Description:

Description:About Fresh n' LeanFresh N Lean (FNL) is one of the top 4 players within the fast-growing Direct to Consumer ("DTC") market for Ready-to-Eat ("RTE") prepared meals. Founded in 2010 by a Forbes 30 Under 30 (2019), Fresh N Lean today generates over $100M of revenue by specializing in healthy, fresh meals made without preservatives, gluten, hormones or added sugar. As co-CEOs, founder Laureen Asseo and her brother Thomas Asseo are leading a talented team towards a healthy eating revolution.Fresh N Lean is headquartered near Disneyland in Anaheim, CA with more than 500 employees and has grown year-on-year by 100% over the last 5 years. FNL calibrates its own offering to produce best-in-class quality RTE meals at a price point only slightly ahead of lower-quality, mass market competitors. The FNL brand leads the competition by focusing on high-quality ingredients, SKU variety and on-trend meal plans all supported by a commitment to manufacturing safety. With industry-leading manufacturing efficiencies and scalable production capacity, FNL is prepared to continue its impressive growth trajectory.Fresh N Lean is looking to build the talent and capability of FNL's organization to help fuel the brand's next phase of explosive growth.Benefits:--- Medical--- Dental--- Vision--- 401(k) Matching--- PTO--- Free Meals--- Employee Referral ProgramRequirements:Executive Assistant to the Chief Operating Officer (COO)Summary:The Executive Assistant of Operations assists the Chief Operating Officer with managing, prioritizing, and coordinating day to day operations with internal and external stakeholders. Scheduling meetings and appointments. Managing operations projects. Establishing long-range, weekly, and daily production schedules consistent with sales forecasts, on hand inventory levels, customer orders and plant capacity. Monitors finished and materials inventories, tracks progress of production, and reviews factors which affect schedules. Strong collaboration with Supply Chain, Operations, Kitchen, Production, Fulfillment, Finance, Quality, and other teammates will be critical to meeting key goals for this role.Essential Duties:--- Organized the COO's calendar, email and coordinate calls communicating changes and preparing notes to review prior to any meeting.--- Take notes on important meetings and follow up on project tasks as assigned--- Provides administrative support to Operations Leadership as assigned by COO.--- Manages projects and special assignments by establishing objectives, determining priorities, managing time, gaining the cooperation of others, monitoring progress, problem-solving and making adjustments to plans.--- Primary point of contact for internal and external correspondence on matters pertaining to the COO.--- Communicate with all Directors/ Managers on updates of issues.--- Make sure that key projects for operations are progressing according to timeline of the project/goal.--- Identify issue, research situations, draft emails per COO direction to address an issue/problem and follow up.--- Measure performance against production plans and work orders--- Produce reports and KPl's to track results--- Facilitate Hours control weekly on Tue/Friday. Maintain a calculator for employee headcount based on volume and Labor Per Meal (LPM) to drive cost down and keep operational departments on budget.--- Creation, follow up and control of Operational SOPs--- Communicate with vendors and the CEO's assistant on equipment purchases and shipments to Nevada and Pennsylvania. Also created an excel sheet with all quotes, payments, dimensions and notes for better tracking.--- Internal QA: send data reports on Monday to the QA team for revision and control program participants--- Dept improvement: track progress of projects and followed up on pending tasks to ensure that they are progressing according to timeline of the project/goal.--- Create and maintain forms in --- Maintain monthly 5S reports with Managers--- Took on the task to create briefing notes and send out email to all groups as well as handing out nomination's gifts--- Collected data and analyzed monthly costs for Waste log and Refire Log and ensured it is accurate which helps us identify bottlenecks and waste of unnecessary materials.--- Created the shipping and fulfillment tracker to track all order picked and packed in Fulfillment based on metrics given by Yuzo, CIM at the time.--- Assist the new managers on understanding the workflow of the plant with SOPs, drawings and discussing processes in areas of the plant.Tools: Notepad, pen, computer, MS 365, Office Suite (Advanced Excel, Work, Share Point, Outlook, Teams, Zoom and other related business apps as assigned.Competencies:--- Demonstrated confidentiality.--- Excellent knowledge of standard office administrative practices, best business practices and procedures. Must be a highly detail oriented individual, personable, and able to multi-task while working with time sensitive processes.--- Able to take constructive criticism and redirection well.--- Able to maintain a pleasant and positive demeanor during stressful and high demand situations. Someone who gets the big picture while also keeping track of little issues at that same time.--- Able to create your own tasks during down time with minimal direction and approval. Able to follow-up/ follow through without having to be reminded.--- Have excellent written and verbal communication skills. Be efficient with a high degree of accuracy.--- Strong analysis, problem resolution, judgment, and decision-making skills Excellent communication, interpersonal and organizational skills Excellent technical proficiency in ERP systems and spreadsheetsSupervisor Responsibility:N/AWork Environment:Office environment within Food Manufacturing PlantPhysical Demands:While performing the duties of the job, the employee regularly sits for a long period of time, use of hands, fingers, talk and hear. Able to stoop, kneel, bend at the waist, and reach.Position Type/Expected Hours of Work:This is a full-time position. Standard days and schedules are usually Monday to Friday Days and hours are subject to change depending on Company needs.TravelAt company expense and approvalEducation Required--- Preferred Bachelor's Degree in Business, Logistics, Supply Chain or related field--- 3-5 years of working experience as an Executive Assistant for C level employees or other High-Level Management.--- Preferred technical certifications such as an APICS CPIM or Six Sigma Green--- Preferred prior experience as a production planner in food or pharmaceutical GxP environment--- Preferred one or two years of experience with MRP, MPS and sales forecasts--- Excellent verbal and written communication skills--- Exceptional organizational and time-management skills--- Strong regard for product quality and safety standards--- Meticulous and diligentWork Authorization/Security Clearance (if applicable)Authorized to work in the USAAAP/EEOOffic

Keywords: Fresh N' Lean, Anaheim , Executive Assistant, Other , Anaheim, California

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